Data privacy for customers and prospektive customers

According to article 13 and article 14 of General Data Protection Regulation (GDPR).

Data privacy is very important to us. In the following we would like to inform you how we process your personal data and what your corresponding rights are.

1.    The company responsible for data processing and whom you can turn to?

Detailed information can be found on the privacy page of the respective country.

2.    Contact data privacy officer

Edmund Hilt, hilt Evolution, www.hilt-evolution.com
privacy@beewatec.com

3.    Processing purpose and legal basis

For further details and additions concerning the processing purposes please see our contract documents, forms, declarations of consent and other information submitted to you by us (e. g. website or terms and conditions).

3.1  Consent (Article 6 paragraph 1 b GDPR)

For further details and additions concerning the processing purposes please see our contract documents, forms, declarations of consent and other information submitted to you by us (e. g. website or terms and conditions).

3.2  Fulfilment of legal obligations (Article 6 paragraph 1 f GDPR)

In the event that you give or have given consent to process personal data, the respective consent is the legal basis for the quoted processing. You may revoke your permission at any time with effect for the future.

3.3  Fulfilment of legal obligations (Article 6 paragraph 1 c GDPR)

We process your personal information insofar this is required to meet legal obligations (trading and taxation legislation, for example).

Furthermore we process your data for identity verification and age verification, prevention of fraud and money laundering, prevention of terrorist financing and cases committed against property, comparisons with European and international anti-terror-lists,  fulfilment of fiscal reporting requirements as well as archiving data for data privacy purposes and data safety purposes and audits conducted by tax authorities and other authorities. Furthermore, disclosure of personal data may be necessary by government or legal authority to take evidence, for prosecution or enforcement of claims subject to private law.

3.4  Legitimate intereset of BeeWaTec or third parties (Article 6 paragraph 1 f
GDPR)

We may process your personal information for the purposes of the legitimate interests pursued by us or by a third party. The data is processed for the purposes of:

  • For advertising or market research unless you have withdrawn permission for the use of your data
  • Making inquiries and data exchange with inquiry offices, if this exceeds our economic risk
  • Restricted storage of your data if deleting the data is, due to the special type of storage, not possible or only possible with an unreasonable investment of time and effort
  • Comparison with European and international anti-terror-lists if this goes beyond legal obligations
  • Developing services and products and developing existing systems and processes
  • Enhancing of our data by using or researching publicly available data
  • For statistical purposes and market analyses
  • For Benchmarking.
  • For the establishment of legal claims and for defense of legal disputes that cannot directly be allocated tot he contractual relationship
  • For internal and external investigations or security checks
  • For certifications for issues under private law or governmental concerns
  • For assuring and maintaining our domiciliary right by appropriate measures (e. g. video monitoring)

4.    Categories of personal data that is processed by us

The following data is processed:

  •  Personal data  (Name, profession/industry  and comparable data)
  • Contact data  (work-related address, e-mail address, phone number and comparable data)
  • Customer history

5.    Who receives the data? er erhält Ihre Daten?

We communicate your personally identifiable information within our company to the responsible departments that need this data in order to perform contractual and legal obligations resp. for implementation of our legitimate interest.

Furthermore, the following positions may receive your data:

  • Processors who are charged by us, (article 28 GDPR), especially in IT services, logistics and printing services, external data processing centers, support and maintenance, filing, document processing, data validation and data validity check, data destruction, purchasing and procurement, customer administration, letter shops, marketing,  media technology, risk controlling, research,  risk controlling, accounting, telephone services, website management, audit services, credit institutions, printing companies or companies for data removal, courier services, logistics.
  • Public authorities and institutions in the case of existency of a statutory or official obligation where we are under an obligation to provide data information, reports or transfer or data transfer is in the public interest.
  • Government bodies and institutions by reason of our legitimate business interest or the legitimate interest of the third party for the purposes set out in article 28 paragraph 3 GDPR (for example to authorities, credit agencies, collection agencies, lawyers, courts, experts, group companies and control institutions and bodies).

6.    Transfer of personal data to a a third country or an international organization

A data transfer to authorities in countries outside the EU or ECC (so-called third countries) will take place if it is needed for the performance of an order or a contract with you, if it is required by law (fiscal reporting obligations for example), by reason of our legitimate business interest or the legitimate interest of the third party or when you have given your consent to the use of your personal data.

For the processing of your data in a third country the authorization of providers in relation with the order processing might take place. If the country concerned does not provide an adequate level of protection in accordance with the EU resolution, we ensure through corresponding contracts  according to the EU data protection guidelines that your rights and freedoms are protected and assured adequately. Corresponding detailed information is available on request.

7.    How long will your personal data be stored?

If necessary, we will process your personal data for the duration of the business relationship, this also includes negotiation and performance of a contract.

Furthermore we are subject to several retention requirements and documentation obligations that result amongst others from the commercial code, the tax code and other specific regulations. The intervals specified there for the retention and documentation may be up to 10 (ten) years beyond the end of the business relationship resp. the pre-contractual relationship.

Finally the storage period is subject to statutory limitation periods that can, for example, according to paragraph 195ff of the Civil Code last for 3 years, in some cases for 30 years.

8.    To what extent is there an automated decision making on a case-by-case basis
(including profiling)

We do not use an automated decision making according to article 22 GPDR. If we should use these methods in particular cases, you will be informed about this separately if required by law.

9.    Your privacy rights

You have the right to be informed according to article 15 GDPR, the right to rectification according to article 16 GDPR, the right to erasure according to article 17 GDPR, the right to restriction of processing according to article 18 GDPR and the right to data portability according to article 20 GDPR.

Furthermore you have the right to lodge a complaint with a supervisory authority (article 77 GDPR). In general you have the right to object to processing of personal data concerning you by us. The right to object only applies if special personal circumstances exist. The rights of our house may be opposed to your right of objection. If you intend to claim any of these rights, please refer to our privacy officer (privacy@beewatec.com).

10.    Scope of obligation to provide data

You only have to provide the data that is required for the establishment and performance of a business relationship or for a pre-contractual relationship or if we are bound by law to collect this data. Without this data we are generally not in the position to conclude or perform the contract. This may also refer to data that is required at a later time in connection with the business relation. If we ask for further data, we will remind you that you disclose this information to us voluntarily.

11.    Information to your right to object according to article 21 GDPR

You have, at any time, the right to oppose the processing of your personal data that will be carried out on the basis of article 6 paragraph 1 f GDPR (processing for the purposes of the legitimate interests) or article 6 paragraph 1 e GDPR (data processing for the purposes of legitimate interests) if special personal circumstances exist. This also applies for profiling based on that provision according to article 4 number 4.

Should you wish to file an opposition we will no longer process your personal data unless we can provide compelling and legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing is necessary for the establishment exercise or defense of legal claims.

We may process your individual data for direct marketing purposes where appropriate. If you do not want to receive advertising, you have the right at any time to enter an objection. This also applies for profiling if it is bound up with direct marketing.  This opposition is also valid in future.

You have the right to object to the processing of your personal data for direct marketing purposes.

The opposition can be made formlessly to the address stated under point 1.

12.    Your right to lodge a complaint with a supervisory authority

Furthermore you have the right to lodge a complaint with a supervisory authority (article 77 GDPR).

for Germany:

Der Landesbeauftragte für den Datenschutz Baden-Württemberg
Königstraße 10a | 70173 Stuttgart
Postfach 10 29 32 | 70025 Stuttgart
Tel.: 0711 615541 0 | Fax: 0711 615541 15
poststell@lfd.bwl.de | www.baden-wuerttemberg.datenschutz.de

for Austria:

Österreichische Datenschutzbehörde
Wickenburggasse 8 | 1080 Wien
Telefon: +43 1 52 152-0
dsb@dsb.gv.at